Description

Responsibilities

• Handles inquiries, schedules appointments, develops presentations.
• Attendance of SHE meetings and conducting presentations on raising environmental awareness to the mine personnel and service providers.
• Booking rooms and conference facilities.
• Maintains scheduling and event calendars.
• Arranging both in-house and external conference functions and events.
• Ordering and maintaining stationery and equipment.
• Mails documents and newsletters and other information as and when required.
• Prepares and types documents, letters and reports.
• Provide support in the reviewing of Standard Operating Procedures and executing the implementation of an environmental management system - ISO14001.
• Organising and storing paperwork, documents and computer-based information.
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Types and distributes meeting notes, routine correspondence, and reports.
• Communicates with internal and external clients as well as receives and responds to correspondence.
• Performs sorting, filing, and cross referencing of materials and documents.
• Utilises, reconciles and manipulates data for management reports from different internal and external sources.
• Maintains and update hard copy and electronic filing system e.g on Sharepoint
• Adheres to agreed service level agreements.
• Liaising with colleagues and external contacts to book travel and accommodation.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greets refers and assists visitors, clients, callers, staff and others and handle their inquiries, and direct them to the appropriate persons according to their needs.
• Assists with conducting inspections on surface and underground to ensure legal compliance.
• Provide support to the mine in managing the aspects and impacts associated with their mining operational activities.
• Ensure the findings from inspections and internal/external environmental audits are assigned to responsible personnel; registered on Isometrix and closed.
• Assist with collection of information and compilation of various reports, to be submitted to relevant authorities, as required.
• Tracks key activities and tasks required as per legal compliance obligations.

Requirements

• Matric Certificate

Skills & Competencies

• Effective Communication
• Action Planning & Execution
• Ability to Manage Complexity
• Strong Planning & Alignment Skills
• Results-Driven Work Ethic
• Office Administration Proficiency
• Excellent Planning & Organisational Skills
• High Attention to Detail
• Accountability & Responsibility
• Strong Multi-tasking Ability