Administrative Assistant - Legal Cost Validation x2

Description

The Administrative Assistant: Legal Costs Validation will ensure that received bills/files are allocated on the legal cost system for officers to assess and mark them for payment requisition and general administration of legal costs.

Responsibilities

•  Pre-screening of files and bills to ensure that they belong to the correct branch of the RAF.
•  Updating the information on the files to correlate with the claim system in respect of claim numbers, link numbers, claimants and attorneys’ details.
•  Stamp, Sort and separate fee analysis from taxations and block settlements.
•  Identify whether the bill is a High Court merits or quantum and/or both merits and quantum.
•  Identify if the bill belongs to another region.
•  Scan, email and prepare matters for other regions to be delivered to the relevant region.
•  Update the status and allocation of file on the claims viewing system.
•  Maintaining accurate records of files where legal cost payments are to be requested.
•  Keep records of movements of all files.
•  Requesting and/or uplifting of files, filing of documents.
•  Internal queries: list of outstanding payments from the CEO.
•  Retrieving bills from finance to verify information.
•  Telephone queries, attending to calls from our officers while in court to verify information urgently in the system.
•  Consultations with Assessors/ Attorneys.
•  Calling or emailing attorneys requesting correct claim numbers, identity numbers, court orders, power of attorney and termination of mandates.
•  External queries: receiving calls from attorneys to check payments.

Requirements

•  NQF 4 (Matric or Grade 12) qualification.
•  Relevant 1 year experience in Claims /Litigation/Summons/Administration/Registration and Data capturing.

Skills & Competencies

•  Proficiency in English and one other official language
•  Good communication skills and telephone etiquette
•  Computer Literate
•  Interpersonal Relations
•  Good organizational, administrative and time management skills
•  Team Player