Secretary
Company: Department of Defence
Salary: R228 321 – R268 950 per annum
Location: Pretoria, Gauteng
Closing Date: 22 December 2025
Description
The Secretary provides full secretarial, reception and administrative support to a Director/Unit within the Department of Defence. The role includes managing communication, diaries, meetings, travel and office documentation to ensure smooth daily operations and professional service to internal and external stakeholders.
Available Posts & Reference Numbers
- Secretary – HR Division, Chief Directorate Transformation Management Defence HQ, Pretoria
REF NO: CDTM/32/45/25/01 - Secretary – SA Army College, Pretoria
REF NO: ARMYCOLLEGE/03/45/25/01 - Secretary – SA Army Support Formation, Pretoria
REF NO: ARMYSUPFMN/03/45/25/02
Responsibilities
- Provide secretarial/reception support: screen calls, take messages, welcome visitors.
- Manage the Director’s diary: schedule, confirm and update appointments, meetings and events.
- Type and format letters, memos, reports and other documents.
- Operate office equipment (printer, copier, scanner, fax) and maintain basic office systems.
- Arrange travel, accommodation and subsistence claims for the Director and unit staff.
- Organise meetings and events: venues, invitations, agendas, refreshments and basic minutes.
- Maintain effective filing and document control for incoming and outgoing correspondence.
- Handle procurement of standard items such as stationery and refreshments.
- Administer leave registers, telephone accounts and basic office records.
- Ensure compliance with relevant public service prescripts, policies and procedures.
Requirements
- Grade 12 / Matric (NQF Level 4) or equivalent.
- Secretarial/administration experience is an added advantage.
- Computer literacy, including Microsoft Word and basic office applications.
- Clear, professional communication and good telephone etiquette.
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Skills & Competencies
- Strong organisational and time-management skills.
- Ability to act with tact, discretion and confidentiality.
- Good interpersonal skills and teamwork orientation.
- Attention to detail and accurate record-keeping.
- Ability to work independently, prioritise and follow procedures.
📌 How to Apply
Please submit your application on or before 22 December 2025 at 16h00.
Late applications and faxed copies will NOT be considered.
Required Application Documents
- A fully completed and originally signed Z83 form
(obtainable from any Public Service Department or from:
https://www.dpsa.gov.za/newsroom/psvc/) - A detailed CV only (include full training, qualifications, competencies, knowledge & experience)
⚠️ Important:
- If the incorrect Z83 form is used, the application will be automatically disqualified.
- Only shortlisted candidates will later be required to submit certified copies of qualifications and other supporting documents (not older than 6 months).
- If applying for multiple posts, a separate Z83 + CV must be submitted for each reference number.
Where to Apply
Submit your application using the method listed under each specific post:
SECRETARY – REF NO: CDTM/32/45/25/01
Applications:
HR Division, Chief Directorate: Transformation Management (CDTM)
Private Bag X159, Pretoria, 0001
OR Hand Delivery: Defence HQ, 370 Nossob Street, Erasmuskloof, Pretoria
Email: [email protected]
SECRETARY – REF NO: ARMYCOLLEGE/03/45/25/01
Applications:
Department of Defence, SA Army College
Private Bag X1002, Thaba Tshwane, Pretoria, 0143
OR Hand Delivery: SA Army College, 137 Van Riebeeck Road, Thaba Tshwane
Email: [email protected]
SECRETARY – REF NO: ARMYSUPFMN/03/45/25/02
Applications:
Department of Defence, SA Army Support Formation
Private Bag X172, Pretoria, 0001
OR Hand Delivery: Corner Vissagie & Thabo Sehume Street, Pretoria
Email: [email protected]
Additional Notes
- If applying for more than one post, submit separate applications.
- If an applicant uses one Z83 to apply for multiple posts, only the first post listed will be considered.
- Under no circumstances will photocopies or faxed documents be accepted.
- Successful candidates will undergo Personnel Suitability Checks (criminal record, citizenship, financial checks, qualification and employment verification) and security clearance.
- The selection process includes two pre-entry assessments: practical & ethical.
- If you do not receive feedback within 3 months, consider your application unsuccessful.
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