Description

The Civilian Secretariat for Police Service is seeking a highly organised and detail-oriented Administrator to provide administrative and secretarial support to the Directorate. The role requires managing office systems, coordinating meetings and travel, and maintaining accurate records to ensure smooth operations within the department.

Responsibilities

•  Provide administrative and secretarial support to the Directorate
•  Maintain office filing systems (both electronic and physical)
•  Organise and coordinate meetings, events, travel, and accommodation
•  Prepare meeting packs, take minutes, and follow up on action items
•  Handle correspondence, draft documents, and compile monthly reports
•  Administer staff claims, overtime, and leave plans
•  Manage incoming/outgoing mail and maintain document flow and records

Requirements

•  Grade 12 / Senior Certificate or relevant qualification
•  Required documents:
•  Filled Z83 form with reference number: CSP/10/2025
•  CV
•  Qualifications

Skills & Competencies

•  Knowledge of clerical and administrative duties
•  Understanding of the legislative framework governing the Public Service
•  Computer literacy (MS Office)
•  Good verbal and written communication
•  Planning, organising, time management
•  Confidentiality and accuracy
•  Ability to work under pressure and meet deadlines
•  Problem analysis and decision-making