Description

The Administration Clerk Production position is based at Bloemfontein and forms part of Department Of Water And Sanitation. The role carries out the responsibilities and service-delivery functions described below.

Responsibilities

• Provide administrative Support to the Directorate: Manage incoming and outgoing documents
• Coordinate the logistics of meetings, taking minutes at meetings and distribution of documents/packages to various stakeholders as required. Assist with the collation of monthly reports and presentations as required by the Director. Keep and maintain the asset register of the Directorate
• Maintain a leave register for the Directorate. Handle telephone accounts for the Directorate
• Hydrological data administration: Update Information on OSIRIS database and N-drive location
• Assistance with hydrological data processing: Assist with the capturing and supply of daily readings. Assist with data capturing on HYDSTRA
• Provide Financial Administrative Support which will include requesting BAS reports, capturing S&T claims and capturing invoices for the Directorate monthly. Liaise with internal and external stakeholders in relation to the procurement of goods and services
• Capture and update expenditure of the Directorate. Check the correctness of subsistence and travel claims of officials and submit them to the manager for approval. Assist with document logistics between the office of the Director, other Directorates and the office of the Provincial Head. Assist the Director with travelling arrangements. Assist with the administration related to personnel matters, such as the scanning and saving of documents before it is submitted to Human Resources

Requirements

• A Senior/Grade 12 certificate or equivalent
• Previous administrative experience will serve as an added advantage. Basic understanding of Batho Pele Principles. Basic knowledge of Microsoft Excel, Word and PowerPoint
• Knowledge of clerical functions, practices, as well as the ability to capture data, operate a computer and collate administrative statistics. Basic knowledge and insight of Human Resources prescripts
• Knowledge and understanding of the legislative framework governing the Public Service
• Knowledge of working procedures in terms of working environment
• Interpersonal relations
• Flexibility
• Teamwork. Basic knowledge of problem solving and Analysis. People and Diversity Management. Client Orientation and Customer Focus
• Communication
• Accountability and ethical Conduct

Skills & Competencies

• Not separately stated in the vacancy

Other

No additional job-specific information was stated.