Legal Administrative Assistant
Company: FlySafair
Salary: Not Specified
Location: Johannesburg, Gauteng
Closing Date: 03 October 2025
Description
We are seeking a Legal Administrative Assistant to join our Johannesburg office. The role involves providing general administrative support, maintaining accurate records, monitoring contract and document expiry dates, and preparing documentation for vendor/credit applications and license amendments. The successful candidate will also assist with insurance claims and renewals while ensuring compliance with POPI regulations. Applicants must have a Grade 12 or equivalent qualification, at least one year’s administrative experience, strong MS Office skills, and a valid South African passport. The position requires excellent organisational, communication, and interpersonal skills, as well as a high level of professionalism, attention to detail, and the ability to work extended hours and travel when needed. Closing date for applications: 3 October 2025.
Responsibilities
- General administrative duties.
- Maintain appropriate filing systems.
- Maintain accurate records and continuously update document expiry dates.
- Issue contract expiry notifications to relevant departments.
- Collate information and supporting documents for vendor/credit applications as well as Air Services License amendment applications.
- Assist in the processing of non-aviation insurance claims: lost/damaged company property, motor accidents, group personal accident and travel insurance claims.
- Assist in compiling aviation-related insurance claims.
- Administer the company’s non-aviation insurance renewal.
- Monitor and ensure ongoing POPI compliance.
Requirements
- Grade 12 or Equivalent (Essential);
- Minimum of 1 year administration experience in a mid-size organisation (Essential);
- Willingness to work extended hours (including weekends) as and when required;
- Willing to travel as and when required;
- Valid South Africa Passport;
- Sound knowledge of Microsoft Office (Word, Excel and Outlook).
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Skills & Competencies
- Excellent communication skills (verbal and written);
- Strong organisational skills;
- Interpersonal skills;
- Well organized;
- Excellent attention to detail;
- Teamwork and collaboration skills;
- Professional;
- Reliable and dependable;
- Immaculate time keeping;
- Strong work ethic;
- Self-motivated;
- Ability to deal with information in a discreet, professional and confidential manner.