Description

The Administration Clerk: Institution Of Soft Security position is based at Department of Police Oversight and Community Safety, Western Cape and forms part of Western Cape Government - Department Of Police Oversight And Community Safety. The role carries out the responsibilities and service-delivery functions described below.

Responsibilities

• Render general clerical support services for the sub-directorate: Record, organise, store, capture and retrieve correspondence and data (line function), update registers and statistics
• Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services, obtain quotations and complete procurement forms for the purchasing of inventory
• Provide personnel administration clerical support services within the component: Keep and maintain a leave and attendance registers for the component, keep and maintain personnel records in the component
• Provide financial administration support services in the component: Liaise with stakeholders to receive and review Community Safety Partnership Funding (CSPF) reports and payments, process CSPF payments

Requirements

• A grade 12 (Senior Certificate or equivalent qualification)

Skills & Competencies

• Competencies: Knowledge of the following: Clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics
• Understanding of the legislative framework governing the Public Service
• Working procedures in terms of the working environment
• Skills needed: Computer Literacy
• Planning and organisation
• Good verbal and written communication
• Interpersonal relations
• Flexibility and Teamwork

Other

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16. 00.
• Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.