Job Description

The Office of the Chief Justice is inviting applications for a Registrar’s Clerk position at the Land Court in Randburg.

This opportunity is suitable for candidates with a Grade 12 certificate.

No experience is required.

The successful candidate will support the Registrar’s office by registering and allocating case numbers, managing court files, retrieving case records, responding to queries, maintaining records and supporting court administration.

Requirements

Applicants must meet the following requirements:

• Grade 12 certificate.
• No experience required.
• Must undertake a pre-entry practical exercise as part of the assessment method.
• Must undergo a pre-entry practical exercise to determine suitability based on the post’s technical and generic requirements.

Added Advantage

The following will be an added advantage:

• Valid driver’s licence.

Knowledge and Skills

Applicants should have knowledge and skills in:

• Working procedures in the working environment.
• Foreign processes and practices.
• Storage and retrieval procedures for terms of the working environment.
• Legislative frameworks governing the Public Service.
• Filing systems.
• Manual procedure manuals.
• Promotion of Access to Information Act.
• National Archives.
• Batho Pele Principles.
• Computer literacy.
• Microsoft Office.
• Communication skills.
• Numerical skills.
• Interpersonal skills.
• Problem-solving skills.
• Analytical skills.
• Time management.
• Administrative skills.
• Ability to work under pressure.
• Self-motivation.
• Accuracy.
• Ability to work independently.
• Attention to detail.
• Teamwork.
• Flexibility.

Duties

The successful candidate will be responsible for:

• Registering case numbers to all pleadings and court documents received.
• Allocating case numbers to all pleadings and court documents received.
• Ensuring all files served to all parties concerned have proof of service.
• Drawing up files for litigants.
• Drawing up files for attorneys.
• Updating files of return service.
• Updating proof of service.
• Safekeeping and disposing of case records.
• Retrieving requested files.
• Making requested files available to the requester.
• Attending to queries from parties.
• Attending to queries from members of the public.
• Recording documents received.
• Ensuring the correct filing of documents.
• Attending to case management.
• Setting down notices.
• Implementing case management practices.
• Placing request forms in the space of a file requested.
• Completing movement sheets for requested files.
• Rendering case management duties.
• Monitoring files and records according to case management.
• Submitting leave forms to Human Resources.
• Maintaining and keeping all registers for filing and archiving.
• Complying with telephone prescripts.
• Complying with leave policies.
• Preparing and signing performance agreements timeously.

Skills

• Court administration
• Registrar office support
• Case number registration
• Court file management
• Document filing
• Case records retrieval
• Proof of service administration
• Case management support
• Records management
• Filing and archiving
• Register maintenance
• Query handling
• Public service administration
• Microsoft Office
• Computer literacy
• Communication skills
• Numerical skills
• Analytical thinking
• Problem-solving
• Time management
• Attention to detail
• Accuracy
• Teamwork
• Working under pressure