Job Description

The Department of Employment and Labour is inviting applications for the position of Records Administrator at the Provincial Office in the Eastern Cape.

The successful candidate will be responsible for maintaining filing systems according to archives and records management requirements. The role also includes sorting and preparing documents for disposal processes and supporting administrative duties within the section when required.

This opportunity is suited to candidates with Grade 12 or an equivalent qualification, computer literacy, planning and organising skills, and knowledge of records management principles.

Responsibilities

• Maintain the filing system according to archives and records management prescripts.
• Sort documents according to relevant filing and records management requirements.
• Prepare documents for the disposal process in line with applicable prescripts.
• Perform administrative duties within the section when required.
• Support proper record keeping and document control.
• Ensure records are handled according to departmental policies and procedures.
• Follow records management and archives-related processes.
• Support efficient office administration within the Provincial Office.

Requirements

• Grade 12 / Senior Certificate or equivalent qualification.
• Knowledge of the National Archives Act.
• Knowledge of Batho Pele Principles.
• Knowledge of records management.
• Knowledge of departmental policies and procedures.
• Communication skills.
• Listening skills.
• Computer literacy.
• Planning and organising skills.

Skills

• Records management.
• Filing and document control.
• Administration.
• Computer literacy.
• Communication skills.
• Listening skills.
• Planning and organising.
• Attention to detail.
• Knowledge of archive procedures.
• Policy and procedure awareness.
• Document sorting.
• Office support.
• Professional conduct.