Job Description

The Office of the Chief Justice is inviting applications for a Registrar’s Clerk position at the Labour and Labour Appeals Court in Durban.

The successful candidate will perform clerical and administrative duties within the court environment. This includes registering court documents, allocating case numbers, managing case files, handling court file requests, assisting litigants and attorneys, maintaining records, supporting case management duties, and ensuring court files are safely kept and properly archived.

This opportunity is suitable for candidates with a Grade 12 certificate or equivalent qualification recognised by SAQA who are organised, computer literate, and interested in court administration and public service work.

Position Details

• Position: Registrar’s Clerk
• Reference Number: 2026/36/OCJ
• Post Number: 17/99
• Department: Office of the Chief Justice
• Centre: Labour and Labour Appeals Court, Durban
• Salary: R237 453 – R279 708 per annum
• Level: 05
• Experience Required: No experience required
• Performance Agreement: The successful candidate will be required to sign a performance agreement

Responsibilities

• Perform clerical and administrative work within the court.
• Register and allocate case numbers to pleadings and court documents received.
• Ensure that files have been served on all parties concerned.
• Draw up files for litigants and attorneys.
• Update files with return of service and proof of service documents.
• Handle court file requests.
• Retrieve requested files and make them available to requesters.
• Attend to queries from parties and members of the public.
• Record documents received.
• Ensure systematic recording of court files.
• Keep records of requests received from litigants.
• Render case management duties.
• Attend to case management and set-down notices.
• Implement case management practices.
• Place request forms in the correct file space when a file has been requested.
• Complete and file movement sheets.
• Monitor files and records according to case management requirements.
• Provide administrative support to the Registrar.
• Submit leave forms to Human Resources for compliance.
• Maintain registers for filing and archiving.
• Comply with telephone prescripts and leave policies.
• Prepare and sign performance agreements timeously.
• Safekeep and dispose of case records according to required procedures.

Requirements

• Grade 12 certificate or equivalent qualification recognised by SAQA.
• No experience required.
• Valid driver’s licence will be an added advantage.
• Shortlisted candidates will be required to complete a pre-entry practical exercise.
• Knowledge of working procedures in the court environment.
• Knowledge of registry processes and practices.
• Knowledge of storage and retrieval procedures.
• Knowledge and understanding of legislative frameworks governing the Public Service.
• Knowledge of filing systems.
• Knowledge of the Mail Procedure Manual.
• Knowledge of the Promotion of Access to Information Act.
• Knowledge of the National Archives.
• Knowledge of Batho Pele Principles.

Skills

• Computer literacy
• Microsoft Office
• Communication skills
• Numeracy skills
• Interpersonal skills
• Problem-solving
• Analytical skills
• Time management
• Administrative skills
• Filing and records management
• Case file management
• Court administration
• Attention to detail
• Public service support