Job Description

The Department of Basic Education is inviting applications for administration support positions based in Pretoria.

Available opportunities include Senior Administration Clerk posts and a Senior Administrative Assistant: Registry and Related Services post.

The successful candidates will provide clerical, administrative, registry, document management and general office support services within the Department.

These opportunities are suitable for candidates with a Senior Certificate or equivalent qualification who are computer literate, organised, professional, and able to work with documents, stakeholders, correspondence and office administration tasks.

Available Positions

1. Senior Administration Clerk

• Post Number: 18/16
• Reference Number: DBE/41/2026
• Number of Posts: 4
• Branch: Office of the Director-General
• Location: Pretoria
• Salary: R237 453 per annum
• Level: 05

2. Senior Administration Clerk

• Post Number: 18/16
• Reference Number: DBE/42/2026
• Number of Posts: 3
• Branch: Curriculum Policy, Support and Monitoring
• Chief Directorate: Curriculum Implementation and Monitoring
• Directorate: Curriculum, Implementation and Quality Improvement (FET)
• Location: Pretoria
• Salary: R237 453 per annum
• Level: 05

3. Senior Administrative Assistant: Registry and Related Services

• Post Number: 18/18
• Reference Number: DBE/43/2026
• Branch: Finance and Administration
• Chief Directorate: Financial Management Services
• Directorate: Supply Chain Management
• Sub-division: Registry and Related Services
• Location: Pretoria
• Salary: R237 453 per annum
• Level: 05

Responsibilities

Depending on the post, successful candidates may be responsible for:

• Rendering general clerical support services.
• Receiving, recording and distributing incoming and outgoing correspondence.
• Receiving visitors and providing basic administrative assistance.
• Coordinating enquiries to the Office of the Director-General.
• Maintaining office filing systems.
• Ensuring safekeeping of documents.
• Maintaining office supplies and ensuring stationery availability.
• Capturing data and updating administrative records and databases.
• Providing registry and document tracking support.
• Providing support during interviews, workshops and departmental events.
• Assisting with the preparation, photocopying, scanning and distribution of documents.
• Assisting with Parliamentary enquiries.
• Assisting with travel and accommodation arrangements.
• Assisting with DG projects and sector engagements where required.
• Arranging meetings, venues and logistical requirements.
• Handling telephone enquiries and directing calls appropriately.
• Supporting coordination of submissions, reports and compliance documents.
• Ensuring accurate record keeping and adherence to administrative procedures.
• Performing general office duties delegated by supervisors or management.
• Providing general office support to the Personal Assistant of the Director-General.

Additional Responsibilities for Curriculum Support Post

The Senior Administration Clerk in Curriculum Policy, Support and Monitoring may also be responsible for:

• Following up on outstanding invoices through procurement and asset sections.
• Working with Provincial Education Department officials in programmes led by the FET Directorate.
• Coordinating leave forms, telephone accounts and administrative submissions.
• Analysing cash flow on a monthly basis.
• Completing and verifying claims for overtime payments.
• Requesting equipment quotations and processing receipt of equipment.
• Arranging workshops and conferences.
• Providing administrative support for workshop and conference functions.
• Making travel arrangements and processing S&T claims.
• Arranging directorate meetings and distributing minutes.
• Supporting meetings with stakeholders and minute-taking.
• Setting up MS Teams meetings when requested.
• Providing secretarial support.
• Writing memos when required.
• Assisting with History Ministerial Task Team work when requested.
• Assisting other Directorates with work-related tasks when requested.

Additional Responsibilities for Registry and Related Services Post

The Senior Administrative Assistant may also be responsible for:

• Providing services on a daily basis to the bank.
• Delivering and collecting documents, mail, parcels and packages.
• Covering mail services.
• Registering mails and parcels within the Department.
• Delivering and collecting mail documents from Post Office, other departments and SITA.
• Sorting and distributing incoming and outgoing mail to relevant officials.
• Assisting with general administrative duties.
• Filing documents.
• Opening and sorting mail.
• Delivering ordinary mail and parcels to relevant officials.
• Performing other work-related duties as delegated.

Requirements

• Senior Certificate or equivalent qualification.
• Knowledge of e-submissions.
• Knowledge of Director-General memorandums.
• Good understanding of Parliamentary questions.
• Ability to work in a team.
• Good written and verbal communication skills.
• Report writing skills.
• Problem-solving skills.
• Computer literacy, including:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft PowerPoint
• Ability to interact with stakeholders at all levels.
• Basic presentation skills.

Additional Requirement for Registry and Related Services Post

• Valid driver’s licence.

Skills

• Administration
• Clerical support
• Document management
• Registry services
• Filing and record keeping
• Data capturing
• Correspondence handling
• Microsoft Office
• Report writing
• Communication skills
• Telephone etiquette
• Stakeholder engagement
• Meeting coordination
• Travel coordination
• Time management
• Attention to detail
• Teamwork
• Problem-solving
• Office support