Job Description

The Gauteng Department of Health is inviting applications for the Secretary Level 5 position at Dr Yusuf Dadoo Hospital. This role is suited to candidates who can provide professional secretarial and administrative support within a hospital environment, particularly in support of Nursing Management.

The successful candidate will assist with diary management, meeting administration, document tracking, records management, staff allocation support, correspondence, and general office duties. This is a solid opportunity for an organised and reliable candidate with hospital secretarial experience and strong attention to detail.

Responsibilities

• Compile and align staff establishment with the human resource department
• Provide administrative support for staff directly reporting to Nursing Management
• Support meetings, including preparing for meetings and taking minutes
• Perform office and general administrative duties
• Compile and prepare an allocation list for the nursing department
• Coordinate the monthly after-hours roster
• Manage the electronic document tracking system
• Manage the diary of the Nursing Service Manager
• Type documents, reports, and correspondence
• Maintain effective records management and filing systems
• Keep a record of annual South African Nursing Council certificates for all nurses
• Ensure effective use of resources and consumables
• Relieve the Admin Clerk in the nursing management office when on leave

Requirements

• Grade 12 certificate, National Senior Certificate, or NQF Level 4
• Minimum of 1 year experience as a secretary in a hospital environment
• Qualification in Secretarial Studies, Office Management, Office Administration, or Management Assistant will be an added advantage
• Computer literacy in the Microsoft Office suite
• Proficient users of Microsoft Office may be subjected to a test
• Ability to work extended hours

Skills and Attributes

• Excellent communication and writing skills
• Good interpersonal relations
• Reliability, punctuality, and professionalism
• Creativity in computer operations
• Good telephone etiquette
• Ability to prioritise tasks
• Exceptional attention to detail
• Ability to handle a variety of tasks
• Knowledge of public service acts and regulations
• Knowledge and application of Batho Pele Principles