Job Description

The Office of the Chief Justice is inviting applications for an Administration Clerk: Asset position at the Gauteng Division of the High Court, Johannesburg.

This opportunity is suitable for candidates with a Grade 12 certificate.

No experience is required.

The successful candidate will support asset management administration by helping maintain asset records, coordinating asset verification, managing asset documentation, supporting asset disposal processes, and providing general administrative support services.

Position Details

• Position: Administration Clerk: Asset
• Reference Number: 2026/53/OCJ
• Post Number: Post 21/166
• Employer: Office of the Chief Justice
• Centre: Gauteng Division of the High Court, Johannesburg
• Salary: R237 453 - R279 708 per annum
• Salary Level: Level 05
• Closing Date: 03 July 2026
• Technical Related Enquiries: Ms S Kajee
• Technical Contact Number: 010 494 8486
• HR Related Enquiries: Ms T Mbalekwa
• HR Contact Number: 010 494 8515

Requirements

Applicants must meet the following requirements:

• Grade 12 certificate.
• No experience required.
• Must undertake a pre-entry practical exercise as part of the assessment method.
• Must undergo a pre-entry practical exercise to determine suitability based on the post’s technical and generic requirements.

Added Advantage

The following will be an added advantage:

• Asset Management qualification.
• Valid driver’s licence.

Knowledge

Applicants should have knowledge of:

• PFMA.
• Knowledge of Financial Policies and Procedures.
• Basic Accounting System.
• PMDS.
• DFI.
• SCOA.
• Computer literacy, especially Microsoft Office.

Skills and Competencies

Applicants should demonstrate:

• Communication skills.
• Interpersonal relations.
• Administration skills.
• Time management skills.
• Numerical skills.
• Customer service orientation.
• Self-management.
• Self-motivation.
• Creative thinking.
• Teamwork.
• Ambition.
• Passion.
• Time-bound work approach.

Duties

The successful candidate will be responsible for:

• Providing support with the coordination of compliance with Asset Management.
• Ensuring accurate specifications and quantities.
• Ensuring Annexure B3 is completed and filed.
• Ensuring new assets are tagged.
• Ensuring new assets are registered on the Asset Register.
• Recording assets on the Asset Register.
• Recording assets on the signed Inventory List behind the relevant room or location door.
• Preparing and processing payments on the JYP system.
• Ensuring Asset Movement Forms are completed when assets are moved.
• Ensuring Asset Movement Forms are completed when assets are taken for repairs.
• Ensuring quality assurance of physical assets against the inventory list.
• Ensuring JYP Asset Register quality assurance.
• Conducting physical asset verification.
• Processing the existence and completeness of the lease register.
• Ensuring assets are barcoded.
• Ensuring assets are marked with permanent markers.
• Ensuring leased assets are up to date on the Leased Assets Register.
• Requesting the uploading of assets on the register.
• Supporting the relevant payments batches.
• Correcting documentation to ensure correct valuation of assets.
• Ensuring unverified assets are investigated.
• Ensuring assets were not disposed of or transferred incorrectly.
• Ensuring deadlines for submitting reports are met.
• Ensuring the Provincial Service Centre is informed of relevant asset matters.
• Facilitating disposal of unserviceable, redundant, obsolete and lost assets.
• Facilitating disposal through the relevant disposal committees.
• Identifying and reporting surplus, redundant, obsolete, unserviceable or under-performing assets to the national office.
• Ensuring disposed assets on the JYP system match assets physically disposed.
• Ensuring a list of assets disposed on the JYP system is forwarded to the Provincial Service Centre for confirmation against approved disposal memorandum.
• Maintaining a file for approved disposal certificates.
• Providing administrative support services.
• Providing logistical arrangements for meetings.
• Providing secretariat support services during meetings.
• Compiling minutes and memos.
• Handling incoming and outgoing office correspondence.
• Maintaining a proper filing system.
• Providing support with stationery supplies within the sub-directorate.

Skills

• Asset management support
• Asset register administration
• Inventory control
• Asset verification
• Barcoding assets
• Asset movement forms
• Lease register support
• JYP system
• Disposal documentation
• Filing
• Meeting logistics
• Secretariat support
• Minute taking
• Office correspondence
• Stationery support
• Microsoft Office
• Administration
• Communication skills
• Numerical skills
• Customer service
• Teamwork
• Time management
• Attention to detail