Job Description

The City of Ekurhuleni is inviting applications for the position of Admin Assistant: Finance Archives within the Finance Department.

The successful candidate will provide clerical and administrative support by ensuring that documentation and records are properly captured, stored, arranged, and safeguarded according to required systems and procedures.

This role is suitable for candidates with Grade 12 or an equivalent NQF Level 4 qualification, archiving experience, computer literacy, and strong attention to detail.

Responsibilities

• Render support by executing effective clerical tasks.
• Ensure documentation and records are captured correctly.
• Arrange and store records using approved systems.
• Follow safekeeping procedures for records and documentation.
• Perform operational processes for effective administration of records.
• Support efficient management of documented information.
• Apply governance and risk management requirements.
• Ensure completed work complies with governance and legislative requirements.
• Apply financial processes to prevent and reduce wastage of financial resources.
• Maintain customer service orientation.
• Provide professional customer service to clients.
• Support proper archiving and records administration within the Finance Department.

Requirements

• Grade 12 or relevant equivalent NQF Level 4 qualification.
• Archive Certificate will serve as an advantage.
• 1–2 years’ experience in an archiving environment.
• Computer literacy.
• Attention to detail.
• Candidates may be requested to submit proof of the NQF level applicable to their qualifications.

Skills

• Archiving.
• Records administration.
• Clerical support.
• Document capturing.
• Document storage.
• Computer literacy.
• Attention to detail.
• Customer service.
• Governance awareness.
• Risk management awareness.
• Financial process awareness.
• Record keeping.
• Filing.
• Administration.
• Organisation.
• Professional conduct.