Job Description

The Department of Public Works and Infrastructure is inviting applications for Supply Chain Management Clerk positions at the Pretoria Regional Office.

There are 2 posts available. The successful candidates will provide clerical and administrative support within the supply chain management environment, including procurement administration, logistics support, travel arrangements, invoice processing, document administration, and financial records support.

This opportunity is suitable for candidates with a National Senior Certificate / Grade 12 or equivalent qualification who are organised, computer literate, and interested in public sector supply chain administration.

People who previously applied are encouraged to re-apply.

Responsibilities

• Facilitate and coordinate bookings for travel, accommodation, or conference arrangements.
• Administer office correspondence, documents, and reports.
• Execute supply chain management functions related to procurement of goods and services.
• Ensure timely capturing of invoice payments on LOGIS, BAS, or SAGE.
• Approve calls on Archibus where required.
• Assist with ordering materials and equipment from suppliers.
• Administer documentation for requisitions and reports.
• Submit invoices for payment.
• Assist with petty cash where required.
• Update and manage procurement and payment records.
• Assist with maintaining commitment registers.
• Assist with monthly reconciliation of accounts.
• Assist with the provision of financial statements and inputs.
• Perform transit duties and other related tasks as instructed by the supervisor.

Requirements

• National Senior Certificate / Grade 12 or equivalent qualification.
• No experience required.
• Knowledge of provisioning administration.
• Knowledge of the supply chain management environment.
• Knowledge of logistics or facilitation of travel and accommodation arrangements.
• Knowledge of electronic administration of procurement systems.
• Knowledge of LOGIS, BAS, SAGE, Reapatala invoice tracking, and Archibus systems will be an added advantage.
• Willingness to learn and follow administrative procedures.

Skills

• Advanced communication skills
• Basic numeracy
• Interpersonal relations
• General office administration
• Organisational skills
• Computer literacy
• Document administration
• Supply chain support
• Procurement administration
• Attention to detail
• Financial administration support
• Time management
• Ability to follow instructions