Job Description

The Department of Defence is inviting applications for 2 Administration Clerk posts within Military Legal Services.

The posts are based at the Armscor Building, Erasmuskloof, Pretoria.

This is an entry-level government opportunity suitable for candidates with Grade 12 / NQF Level 4 or equivalent.

No experience is required.

The successful candidates will render clerical services, support routine administration, handle correspondence, answer telephone calls, manage documents, assist with claims, maintain records and support office operations within Military Legal Services.

Requirements

Applicants must meet the following requirements:

• Grade 12 / NQF Level 4 or equivalent.
• No experience required.
• Proficiency in Microsoft Office.

Required Computer Skills

Applicants must be proficient in:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

Skills and Competencies

Applicants should have the following skills and competencies:

• Good communication skills.
• Verbal communication skills.
• Written communication skills.
• Planning skills.
• Organising skills.
• Organisational skills.
• Flexibility.
• Teamwork.
• Interpersonal relationship skills.
• Problem-solving skills.
• Ability to maintain discipline.
• Administrative skills.
• Typing skills.
• Recordkeeping skills.

Duties

The successful candidates will be responsible for:

• Rendering clerical services to Military Legal Services.
• Performing routine directive clerical duties.
• Handling less complicated routine correspondence.
• Processing documents, including letters, notices, memorandums and submissions.
• Assisting with documents related to divisional functional activities.
• Answering telephone calls on behalf of the Officer in charge.
• Screening and channelling telephone calls.
• Taking notes.
• Typing documents for the Officer in charge.
• Submitting inland expenditure claims.
• Submitting accommodation claims.
• Keeping the Officer in charge’s diary.
• Reminding the Officer in charge of meetings.
• Receiving visitors.
• Arranging refreshments.
• Filing documents.
• Performing miscellaneous administrative tasks.
• Compiling and typing letters of thanks.
• Accepting and addressing or declining invitations.
• Performing elementary calculations.
• Maintaining and issuing statistics.
• Receiving and transmitting messages using a fax machine.

Enquiries

Col E.O. Mothupi
Tel: 012 355 5383

Lt Col A. Everitt
Tel: 012 355 5334