Job Description

The Department of Tourism is inviting applications for 2 Supply Chain Clerk: Demand and Logistics Management posts based in Pretoria.

This is an entry-level government opportunity suitable for candidates with Grade 12 or equivalent.

No experience is required for this post.

The successful candidates will support supply chain and procurement administration by sourcing quotations, maintaining registers, handling RFQ-related documentation, supporting contract administration, checking supplier compliance and assisting with procurement recordkeeping.

Requirements

Applicants must meet the following requirements:

• Grade 12 or equivalent.
• No experience required.

Knowledge

Applicants should have knowledge of:

• Communication.
• Interpersonal relations.
• Flexibility.
• Teamwork.
• Computer use.
• Planning.
• Organising.

Skills

Applicants should have:

• Good verbal communication skills.
• Good written communication skills.
• Computer literacy.
• Planning skills.
• Organising skills.
• Interpersonal skills.
• Teamwork skills.
• Attention to detail.
• Administrative skills.
• Supply chain administration interest.

Duties

The successful candidate will be responsible for:

• Sourcing quotations on CSD and e-Portal from service providers.
• Receiving and recording requests for quotations.
• Updating the request for quotation progress register.
• Printing invitations and request forms received from selected service providers.
• Sending RFQs to service providers.
• Receiving and updating quotations on the register.
• Evaluating quotations received.
• Compiling quotation reports.
• Submitting procurement documents for review and verification.
• Recording and sending procurement documents for approval to internal users or delegates for signatures.
• Following up with end users on approval of procurement documents.
• Publishing RFQs on the e-Portal.
• Updating the departmental contract register.
• Supporting and guiding end users on acquiring finance leases.
• Updating registers for transversal contracts.
• Updating registers for contracts and providing reports.
• Updating finance lease registers.
• Providing finance lease reports.
• Filing SLAs of contracts.
• Sending documents to supervisors for verification.
• Compiling monthly reports on RFQs and RFPs.
• Updating progress and status reports for RFQs and RFPs.
• Maintaining a filing system for valid BEE certificates or sworn affidavits for awarded service providers.
• Attending to queries from internal and external clients daily.
• Providing feedback to internal clients.
• Verifying compliance of supporting documents received.
• Checking the correctness of CSD reports.
• Checking supplier tax status compliance.
• Verifying banking details.
• Checking the validity of quotation documents.
• Ensuring SBD1 and SBD4 documents are completed and signed by bidders.
• Checking that Directors of service providers are not employed by the state.
• Compiling comparative schedules and submitting them for review.

Employment Equity

Preference will be given to:

• Coloured male candidates.
• White male candidates.
• Youth.
• People with disabilities.