Job Description

The Office of the Chief Justice is inviting applications for an Administration Clerk (DCRS) position at the Land Court in Durban.

This opportunity is suitable for candidates with a Grade 12 certificate.

No experience is required.

The successful candidate will support Digital Court Recording Services by operating court recording equipment, checking the readiness of court recording systems, annotating court proceedings, managing recordings, downloading recordings, maintaining backups and supporting court-related administrative tasks.

Requirements

Applicants must meet the following requirements:

• Grade 12 certificate.
• No experience required.
• Must undertake a pre-entry practical exercise as part of the assessment method.
• Must undergo a pre-entry practical exercise to determine suitability based on the post’s technical and generic requirements.

Added Advantage

The following will be an added advantage:

• Valid driver’s licence.
• Appropriate experience in general administration.
• Court-related functional experience.

Knowledge and Skills

Applicants should have knowledge and skills in:

• Digital recording processes.
• System testing.
• Recording equipment functionality.
• Fault reporting.
• Court proceedings.
• Digital filing systems.
• Manual filing systems.
• Clerical skills.
• Communication skills.
• Interpersonal relations.
• Typing.
• Computer literacy.
• Microsoft Office.
• Planning and organising.
• Administration skills.
• Ability to work under pressure.
• Correctness of annotations.
• Team participation.
• Confidentiality in Government.
• Flexibility.
• Attention to detail.

Duties

The successful candidate will be responsible for:

• Checking the readiness of court recording systems.
• Testing court recording systems.
• Checking the CRT machine.
• Checking court recording machines.
• Reporting faults detected on machines.
• Capturing cases set down on the CRT machine.
• Capturing cases set down on the court book.
• Recording court proceedings.
• Annotating all court proceedings according to the level of court.
• Adding parties’ details according to court appearance.
• Adding related annotations according to case type in session.
• Pausing court recordings during court session breaks.
• Resuming court recordings during court session breaks.
• Stopping recordings at the end of the day.
• Setting up test recordings.
• Operating recording equipment to testify in the Children’s Court.
• Annotating all postponed cases.
• Conducting regular backups of data.
• Transferring court recordings at the end of the week.
• Using headphones to monitor accurate recording of court proceedings.
• Attending to requests for playback to verify court orders.
• Downloading recordings to CD, USB or other required storage.
• Retrieving and downloading cases on request.
• Playing back court recordings to detect discrepancies.
• Informing the Judge immediately when discrepancies are detected.
• Filing audio CDs in the strong room.
• Filing audio CDs in the Court Recording Technology office.
• Submitting work performed at the circuit court immediately upon arrival.
• Updating backups of audio CDs.
• Downloading CDs for transcription for the running record.
• Attending to queries relating to court recordings.
• Arranging transcription services for court recordings.

Skills

• Digital court recording
• Court administration
• Court recording systems
• CRT machine operation
• Audio recording monitoring
• Court proceedings annotation
• Case recording
• Data backup
• CD and USB downloading
• Audio file storage
• Transcript request support
• Filing
• Records management
• Computer literacy
• Microsoft Office
• Typing
• Administration
• Communication skills
• Interpersonal skills
• Attention to detail
• Working under pressure
• Confidentiality
• Teamwork