Job Summary

The Department of Agriculture is recruiting for an Administration Clerk position in Pretoria, Gauteng. This role falls under the Directorate: Animal Production and is a good opportunity for candidates who want to build a career in public sector administration.

The position involves supporting regulatory and administrative processes related to animal production services. The successful candidate will assist with document control, recordkeeping, database updates, client communication, report preparation, and application processing within a structured government environment.

Job Description

The Administration Clerk will provide administrative support for regulatory functions linked to the Animal Improvement Act and related animal production services. The role requires a candidate who can manage records, maintain filing systems, support compliance processes, handle client enquiries, and assist with the processing of applications and registration-related tasks.

The successful candidate will also help maintain databases, prepare reports, organise documentation, and support communication with internal and external stakeholders. This position is suited to someone who is organised, professional, and able to work accurately in a compliance-driven environment.

Responsibilities

• Support the administration of regulatory functions related to animal production services
• Maintain efficient filing systems and document registers
• Handle incoming and outgoing correspondence
• Respond to internal and external client enquiries
• Maintain and update operational databases and records
• Assist with the retrieval and storage of official documents
• Draft monthly, quarterly, and annual reports
• Receive and process application forms for registration or re-registration
• Open, maintain, and manage application files and records
• Issue registration certificates and confirmation letters
• Support compliance assessment processes by ensuring all required documents are available and correctly captured
• Maintain records relating to reproduction operators and training centres
• Liaise with breeders, farmers, members of the public, and other government agencies
• Provide administrative and advisory support on animal improvement services

Requirements

• Must have a Grade 12 certificate or equivalent NQF Level 4 qualification
• No previous experience required

Skills

• Computer literacy
• Planning and organisation skills
• Good verbal communication skills
• Good written communication skills
• Clerical and administrative knowledge
• Data capturing ability
• Interpersonal skills
• Flexibility
• Teamwork
• Ability to work under pressure
• Knowledge of Public Service legislative frameworks
• Understanding of office procedures and working environments

Additional Information

• Reference Number: 3/3/1/11/2026
• Post: 12/13
• Directorate: Animal Production
• Salary: R228 321 per annum (Level 05)
• Centre: Gauteng, Pretoria
• Closing Date: 24 April 2026 at 16:00
• Enquiries: Ms Mmaphuti Setati – (012) 319 7093