Job Summary

The Department of Electricity and Energy is inviting applications for Administrative Clerk vacancies at Head Office, Pretoria. These positions are based in bid administration and requisition and order requests, and are suited to candidates who want to build a career in public sector administration, supply chain support, tender processes, and procurement-related office work.

The roles focus on supporting bid documentation, tender administration, requisition processing, order requests, register updates, and procurement records management. These opportunities are ideal for organised, computer-literate candidates with good communication skills, attention to detail, and an interest in government administration.

Job Description

The Administrative Clerk positions support key procurement and supply chain administration functions within the Department of Electricity and Energy. Successful candidates will assist with bid administration tasks such as preparing tender documents, updating tender registers, taking minutes, and coordinating briefing session material, as well as requisition and order request administration including receiving requisitions, verifying item descriptions, capturing information on LOGIS, and maintaining order records.

These roles are suited to candidates who can work accurately with records, communicate professionally, and support procurement workflows in line with public finance and supply chain procedures.

Responsibilities

• Advertise approved bids
• Prepare bidding documents
• Prepare attendance certificates and handouts for briefing sessions
• Take minutes during evaluation processes
• Extend bid closing dates where required and inform prospective tenderers
• Update tender registers
• Compile requests for orders
• Receive requisitions from Demand Management
• Verify allocations and item descriptions
• Record requisitions on the requisition register
• Capture information on LOGIS
• Record order numbers on the order register
• Forward order information to the relevant sections
• Maintain procurement-related records and administrative documentation

Requirements

• Must have a Matric / Grade 12 certificate or NQF Level 4 qualification
• For the requisition and order requests post, the qualification must be recognised by SAQA
• No experience required
• Must have knowledge of:
  • Public Finance Management Act (PFMA)
  • Treasury Regulations
  • PPPFA
  • Supply Chain Management Framework
  • LOGIS
• Must have strong computer literacy

Skills

• Computer literacy
• Financial understanding
• Good verbal communication skills
• Good written communication skills
• Ability to communicate at different levels
• Problem-solving ability
• Creativity
• Ability to negotiate
• Report writing skills
• Administrative and records management skills
• Attention to detail
• Organisational skills

Additional Information

• Employer: Department of Electricity and Energy
• Position: Administrative Clerk Vacancies
• Centre: Head Office, Pretoria
• Salary: R228 321 per annum (Level 05)
• Closing Date: 24 April 2026

Available Posts

1. Administrative Clerk (Bid Administration)

   • Post Number: 12/37
   • Reference Number: DEE2026/005

2. Administrative Clerk: Requisition and Order Requests

   • Post Number: 12/38
   • Reference Number: DEE2026/006