Job Summary

The Department of Defence is recruiting for an Administrative Clerk: Production position in Pretoria. This role falls under the Financial Management Division, within the Chief Directorate Finance Services, Directorate Finance Support Services, and Finance ETD Centre.

The position is suited to candidates who want to build a career in public sector administration, training support, and records management. The successful candidate will assist with course administration, learner support, internal registry functions, document control, and general administrative duties within the centre.

Job Description

The Administrative Clerk: Production will provide general administrative support to help ensure the effective management of education, training, and development functions within the Financial Management Division. The role includes handling documents, maintaining records, supporting learners, capturing course information, and assisting with daily office administration.

This position is ideal for a candidate who is organised, computer literate, and able to work with documentation, learners, and internal systems in a structured government environment. The successful candidate will also assist with stock control, course logistics, attendance records, and related office support functions.

Responsibilities

• Perform general administrative duties for the Finance ETD Centre
• Assist with the effective administration of education, training, and development functions
• Maintain an internal registry office for documents, reports, and related records
• Receive, register, distribute, copy, and file documentation
• Assist with arranging accommodation and transport for learners
• Help obtain and issue course material
• Keep attendance registers for learners
• Assist with typing, copying, and distributing reports, letters, memos, schedules, and other correspondence
• Capture course attendance data and course results on the relevant system
• Perform system enquiries as required
• Support general centre administration, including inventory, budgeting, and stock procurement
• Keep attendance records for personnel in the section
• Submit the monthly absenteeism return

Requirements

• Must have a Grade 12 certificate or NQF Level 4 equivalent qualification
• No experience required
• Must have knowledge of:
  • Clerical duties and practices
  • Data capturing
  • Computer operations
  • Collection of statistics
  • Office working procedures
  • Education and training development processes in the public or private sector
  • Relevant policy and regulations
• Must be computer literate, especially in MS Office

Skills

• Administrative skills
• Data capturing skills
• Recordkeeping and filing
• Computer literacy
• Analytical thinking
• Innovative thinking
• Problem-solving ability
• Good communication skills
• Interpersonal skills
• Teamwork
• Ability to draft basic reports and returns
• Ability to interpret and apply policy and regulations
• Decisiveness and perseverance
• Receptiveness to work-related suggestions and ideas

Additional Information

• Reference Number: FMD/01/12/26/14
• Post Number: 12/30
• Position: Administrative Clerk: Production
• Salary: R228 321 – R268 950 per annum (Level 05)
• Centre: Pretoria
• Enquiries: Ms M. Weli – 012 674 4740
• Closing Date: 24 April 2026 at 16:00