Job Description

The Department of Defence is inviting applications for the Registry Clerk Production position at the SA Air Force College in Pretoria.

This is an entry-level opportunity for candidates who can support records management and registry administration in line with Department of Defence record-keeping requirements.

The successful candidate will help maintain records classification systems, update records procedures, respond to file reference enquiries, and ensure that paper-based and electronic records systems remain aligned.

Responsibilities

• Support the development and amendment of records management guidelines, procedures, and practices.
• Identify and review current record-keeping and records management procedures.
• Conduct continuous review of records procedures.
• Manage Records Classification Systems, including the DOD Correspondence File Plan and record retention schedules.
• Administer client requests for amendments and additions to records classification systems.
• Respond to enquiries on the correct use of file references.
• Execute administrative tasks related to the maintenance of records classification systems.
• Maintain and update the paper-based master copy of records classification systems.
• Ensure that the electronic and paper-based versions of the records classification systems are always synchronized.

Requirements

• Grade 12 (NQF Level 4) or equivalent.
• No experience required.

Skills and Competencies

• Knowledge of MS Word, Excel, and PowerPoint
• Typing skills
• Knowledge in management
• English language proficiency, written and verbal
• Analytical thinking
• Innovative thinking
• Problem-solving skills
• Excellent interpersonal skills
• Sound organisational skills
• High level of reliability
• Ability to act with tact and discretion
• Good people skills
• Ability to research and analyse documents and situations

Additional Information

• Reference number: SAAFCOL/12/13/26/01
• Number of posts: 2
• Centre: SA Air Force College, Pretoria
• Re-advertised post
• Applicants who previously applied are encouraged to re-apply
• Enquiries: Maj K.L. Bosch, Tel No: (012) 351 5045 / 5172