Job Summary

The Department of Tourism is recruiting for a Registry Clerk position in Pretoria. This public sector opportunity is suited to candidates who want to build a career in records management, registry administration, and document control.

The role involves handling files, courier items, incoming and outgoing mail, and registry records in line with government procedures. It is a good opportunity for candidates with a Grade 12 certificate who are organised, detail-oriented, and able to work accurately in an administrative environment.

Job Description

The Registry Clerk will support the department’s registry and records management functions by handling files, registering documents, coordinating courier items, and ensuring incoming and outgoing mail is properly processed. The successful candidate will help maintain accurate registers, support document movement across units, and ensure compliance with records and postal procedures.

This role is suited to someone who is organised, reliable, and able to work carefully with official records, parcels, and correspondence in a structured government office environment.

Responsibilities

• Open and close files according to the relevant prescripts
• Receive returned files from HRM and other units
• Search for files in different units
• Register outgoing files in the distribution register
• Audit files
• Receive outgoing courier letters and parcels from officials and send them out
• Receive incoming courier letters and parcels for internal distribution
• Update registers for outgoing courier letters and parcels
• Update registers for incoming courier mail and parcels
• Handle courier-related enquiries on behalf of departmental officials
• Act as a liaison officer between the department and courier companies
• Sort, open, and stamp incoming mail
• Frank outgoing mail
• Dispatch outgoing mail
• Register incoming registered mail

Requirements

• Must have a Grade 12 Certificate
• Must be familiar with:
  • Filing of documents
  • Handling of parcels, files, and related items
• Must have knowledge of:
  • National Archives and Record Services Act 43 of 1996, as amended
  • Postal Services Act 124 of 1998
  • Electronic Communications Act 36 of 2005
  • Public Service Act, 1994
  • Public Service Regulations, 2016

Skills

• Good organising skills
• Planning skills
• Good communication skills
• Problem-solving ability
• Time management
• Ability to capture data accurately
• Attention to detail
• Familiarity with office equipment and applicable technologies

Additional Information

• Post Number: 12/75
• Position: Registry Clerk
• Reference Number: DT 23/2026
• Salary: R228 321 per annum (Level 05)
• Centre: Pretoria
• Enquiries: Mr M Thako – (012) 444 6096
• Closing Date: 24 April 2026 at 16:30