Job Description

The Department of Communications and Digital Technologies is inviting applications for the position of Registry Clerk based in Pretoria, Hatfield.

This permanent entry-level role is responsible for providing effective and efficient administrative clerical support to the delivery of registry and document management services.

The successful candidate will assist with registering, stamping, sorting, distributing, retrieving, issuing, receiving, scanning, photocopying, and managing records and documents according to registry procedures, file plans, and document management requirements.

Responsibilities

• Render general clerical support services.
• Register, stamp, sort, and distribute incoming documents and mail.
• Register, stamp, sort, and distribute outgoing documents and mail.
• Open new files and register them in the Register of Files Opened.
• Close files according to registry procedures.
• Register closed files according to the registry procedure manual and file plan.
• Replace worn-out file covers when required.
• Complete control sheets.
• Report files that are due for disposal.
• Record documents to be scanned in the Register of Scanned Documents.
• Retrieve files when requested.
• Issue and receive files.
• Photocopy and scan records as requested.
• Arrange and pack records according to the transfer list.
• Conduct logistical arrangements for the transfer of archival records.
• Support operational excellence and compliance within registry services.
• Assist with document management and records administration.

Requirements

• National Senior Certificate / Grade 12.
• NQF Level 4 qualification as recognised by the South African Qualifications Authority.
• No work experience required.
• Basic job knowledge.
• Verbal and written communication skills.
• Interpersonal relations.
• Flexibility.
• Planning and organising skills.

Skills

• Registry administration.
• Records management.
• Filing.
• Document control.
• Mail sorting and distribution.
• Scanning.
• Photocopying.
• File opening and closing.
• Record keeping.
• Communication skills.
• Interpersonal skills.
• Planning and organising.
• Flexibility.
• Attention to detail.
• Compliance awareness.
• Administrative support.